Scheduling
Shift scheduling software: the schedule in a few clicks
Create, copy or generate the schedule, publish it and the team gets it straight away. No spreadsheets, no paper.
What is shift scheduling?
Shift scheduling is planning who works when and where: which shifts the site needs, who covers them, and how the hours add up for each person over the week or month. When it is done in a spreadsheet, every change means a new version and a new round of messages.
- 1
Your sites, shifts and rules
Set up TIMEON.GURU the way your organisation works.
- Sites, projects and departments.
- Shifts and shift cycles.
- Rules and settings for each site, project and team.
- Your own messages to the team.
- 2
The schedule, built and published
A week or a month of shifts, by role and by site.
- Create a schedule, copy an earlier one or generate it automatically.
- Day, week and month view, by shift or by role.
- Several sites on one screen for managers who run more than one.
- Publish the schedule and the team is notified by email or in the app.
- 3
Employees take part
The schedule fits the people better when they can say when they want to work.
- Employees enter their work preferences.
- The schedule is on their phone at any time.
- Sync with Google Calendar, iCal and Outlook.
Comparison
A spreadsheet or TIMEON.GURU
| Excel spreadsheet | TIMEON.GURU | |
|---|---|---|
| Building the schedule | Copied by hand every week or month | Created in a few clicks, copied or generated automatically |
| Telling the team | Printed, emailed or sent as a photo | Published from the system; everyone gets an email or a notification |
| Preferences | Collected by phone and in chats | Employees enter them in the system themselves |
| Worked hours | Collected at the end of the month | Recorded every day, live or after the fact |
| Night work and breaks | Worked out by hand | Reported separately, with daily and monthly costs |
| Reports | A new file for every question | By person, team, project, client or period, with Excel export |
Frequently asked questions
All questions →Can the system generate the schedule automatically?
Yes. Automatic schedule generation is part of the Scheduling module. You can also create a schedule by hand or copy an earlier one.
How does the team learn about a new schedule?
When you publish the schedule, the people in it are notified by email or with a notification on their phone.
Can employees say when they want to work?
Yes. Employees enter their work preferences, and the manager sees them while building the schedule.
Retire the schedule spreadsheet.
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